In as we speak’s digital age, e mail has develop into an indispensable instrument for each private {and professional} communication. Whereas it is handy and environment friendly, there could also be occasions when it is advisable to ahead an e mail to another person with out them figuring out. Copying an e mail, also called “blind copying” or “BCC,” lets you ship a replica of an e mail to a recipient with out their e mail tackle being seen to the opposite recipients. This may be helpful for numerous causes, equivalent to sustaining privateness, avoiding undesirable replies, or guaranteeing that everybody receives the e-mail.
The method of copying an e mail is often simple. Most e mail purchasers have a devoted “BCC” discipline the place you possibly can enter the e-mail tackle of the recipient you need to copy. As soon as you’ve got entered the e-mail tackle, the recipient will obtain a replica of the e-mail with out their tackle being seen to the opposite recipients. It is necessary to notice that copying an e mail with out the data of the recipient might increase moral considerations in sure conditions. Subsequently, it is all the time advisable to make use of this characteristic with discretion and respect for the privateness of others.
Along with BCC, some e mail purchasers additionally provide the choice of “CC” (carbon copy). CCing a recipient differs from BCCing in that the recipient’s e mail tackle can be seen to all different recipients. This may be helpful once you need to preserve somebody knowledgeable of an e mail dialog with out giving them the flexibility to answer. Whether or not you select to BCC or CC a recipient will rely upon the particular circumstances and your communication targets.
Copying Mail by way of the Command Line
The cpio command can be utilized to repeat mail from one mailbox to a different. The final syntax for the cpio command is as follows:
cpio -o
For instance, to repeat the entire mail from the inbox mailbox to the newmail mailbox, you'll use the next command:
cpio -o ~/Mail/inbox ~/Mail/newmail
You can too use the cpio command to repeat mail between totally different mail servers. For instance, to repeat the entire mail from the inbox mailbox on the server mail.instance.com to the newmail mailbox on the server mail2.instance.com, you'll use the next command:
The cpio command may also be used to repeat mail from a mailbox to a file. For instance, to repeat the entire mail from the inbox mailbox to the file mail.txt, you'll use the next command:
cpio -o ~/Mail/inbox > mail.txt
You can too use the cpio command to repeat mail from a file to a mailbox. For instance, to repeat the entire mail from the file mail.txt to the inbox mailbox, you'll use the next command:
cpio -i < mail.txt ~/Mail/inbox
Choice
Description
-o
Specifies the supply mailbox
-i
Specifies the vacation spot mailbox
-v
Verbose output
-d
Create directories as wanted
-p
Protect file permissions
Utilizing the Mail App to Copy Mail
The Mail app is a handy approach to handle and set up your emails. It gives a spread of options, together with the flexibility to repeat emails to new areas or create backups.
Copy Emails Utilizing the Mail App
Open the Mail app and choose the e-mail you need to copy.
Click on on the "File" menu and choose "Save As."
Alternatively, you may also use the keyboard shortcut "Ctrl+Shift+S" (for Home windows) or "Command+Shift+S" (for Mac) to shortly save the e-mail.
Within the "Save As" dialog field, specify the vacation spot folder and file title for the saved e mail.
Click on on the "Save" button to create a replica of the e-mail within the specified location.
The saved e mail can be an EML file, which will be opened utilizing the Mail app or every other e mail consumer that helps the EML format.
Extra Notes
When saving an e mail as an EML file, the complete e mail, together with attachments, can be included within the saved file.
You can too use the Mail app to repeat a number of emails directly. To do that, choose the emails you need to copy, right-click on any of the chosen emails, and choose "Save As" from the context menu.
Platform
Keyboard Shortcut for Save As
Home windows
Ctrl+Shift+S
Mac
Command+Shift+S
Copying Particular Parts of Emails
To repeat solely a selected portion of an e mail, comply with these steps:
Spotlight the specified textual content:
Use your mouse or keyboard to pick the particular textual content you need to copy.
Proper-click and choose "Copy":
After you have highlighted the specified textual content, right-click and choose the "Copy" choice from the context menu.
Paste the copied textual content:
Navigate to the placement the place you need to paste the copied textual content and right-click. Choose the "Paste" choice to insert the textual content into the specified location.
Alternatively, a keyboard shortcut can be utilized to repeat the highlighted textual content:
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
By following these steps, you possibly can simply copy particular parts of emails to your required location.
Duplicating Emails with Attachments
Copying emails with attachments is a simple course of that lets you create duplicates of emails, together with any information or paperwork connected to the unique message. Comply with the steps outlined beneath to efficiently duplicate emails with attachments:
Open the e-mail you need to duplicate.
Click on the "Ahead" button.
Within the "To" discipline, enter the e-mail tackle you need to ship the duplicated e mail to. You can too add extra recipients if desired.
Within the "Topic" discipline, enter a brand new topic line for the duplicated e mail. You'll be able to select to maintain the unique topic line or modify it as wanted.
Choice
Rationalization
Hold authentic topic line
The duplicated e mail can have the identical topic line as the unique e mail.
Modify topic line
You'll be able to edit the topic line to vary the wording or present extra details about the duplicated e mail.
Evaluate the physique of the e-mail and make any needed adjustments. You'll be able to add or take away textual content, edit formatting, or embrace extra attachments if desired.
Click on the "Ship" button to ship the duplicated e mail.
When you ship the duplicated e mail, it can seem within the recipient's inbox with the brand new topic line and physique content material, together with any attachments that have been included within the authentic e mail.
Using Keyboard Shortcuts for Quick Copying
Mastering keyboard shortcuts is essential for environment friendly mail copying. Here is a complete information:
Copy Chosen Textual content (Home windows)
To repeat highlighted textual content, press "Ctrl + C."
Copy Chosen Textual content (Mac)
On Mac, use the shortcut "Command + C."
Copy E-mail from Preview Pane
In some e mail purchasers, you possibly can copy a whole e mail immediately from the preview pane. Use "Ctrl + A" (Home windows) or "Command + A" (Mac) to pick all textual content, then press "Ctrl + C."
Copy A number of Emails (Home windows)
To repeat a number of emails, first choose them utilizing "Ctrl + click on." Then, press "Ctrl + C" to repeat their contents.
Copy A number of Emails (Mac)
On Mac, choose a number of emails utilizing "Command + click on." To repeat them, press "Command + C."
Copy E-mail as Attachment
If it is advisable to copy an e mail as an attachment, open the e-mail and click on the "Ahead" button. Within the "To" discipline, enter your individual e mail tackle. Press "Ship," and the e-mail can be despatched to you as an attachment.
Copy Headers Solely
To repeat solely the e-mail headers (e.g., sender, topic, date), open the e-mail. Proper-click within the header space and choose "Copy Headers" (Home windows) or "Copy Message Headers" (Mac).
Copy As Textual content/HTML
Some e mail purchasers help you select whether or not to repeat emails as textual content or HTML. This may be helpful if you wish to take away HTML formatting or protect it.
Copy to Clipboard Historical past (Home windows)
Home windows 10 customers can make the most of the "Clipboard Historical past" characteristic to entry beforehand copied gadgets. Press "Home windows Key + V" to view copied content material.
Working System
Keyboard Shortcut
Home windows
Ctrl + C
Mac
Command + C
Managing Copied Emails in Separate Folders
Copying emails is usually a helpful approach to set up and handle your inbox. By creating folders for various classes of emails, you possibly can preserve your inbox organized and make it simpler to search out the emails you want.
Creating Folders for Particular Functions
Step one to managing copied emails is to create a folder for the emails you copy. You are able to do this by clicking on the "New Folder" icon in your e mail consumer. You'll be able to create folders for any kind of emails, equivalent to:
Private
Work
Initiatives
Procuring
Journey
Utilizing Filters to Robotically Type Emails
After you have created your folders, you possibly can arrange filters to robotically type your emails into the proper folders. Filters are guidelines that you could create to find out which emails must be copied into a specific folder. You'll be able to create filters primarily based on the sender, topic, or content material of the e-mail.
Creating Subfolders for Extra Group
When you have a lot of emails in a specific class, chances are you'll need to create subfolders to additional set up your emails. For instance, you probably have a folder for work emails, you can create subfolders for various tasks or purchasers.
Managing Duplicate Emails
Whenever you copy emails, chances are you'll find yourself with duplicate emails in several folders. To keep away from this, you need to use the "Mark as Learn" characteristic in your e mail consumer. Whenever you mark an e mail as learn, it can now not seem as a brand new e mail in your inbox or in any of your folders.
Trying to find Copied Emails
If it is advisable to discover a copied e mail, you need to use the search bar in your e mail consumer. You'll be able to seek for emails by sender, topic, or content material. You can too seek for emails inside a specific folder.
Function
Description
Create folders
Set up emails into classes
Use filters
Robotically type emails into folders
Create subfolders
Additional set up emails inside folders
Mark as learn
Keep away from duplicate emails
Search
Discover copied emails simply
Preserving E-mail Formatting throughout Copy
Copying an e mail whereas sustaining its authentic formatting will be essential for preserving context and legibility. Listed below are some strategies to make sure the formatting is preserved:
1. Copy and Paste with Formatting
Choose the e-mail textual content and use the "Copy with Formatting" choice from the context menu or keyboard shortcut (Ctrl + Shift + C). Paste the textual content into the vacation spot utilizing the "Paste with Formatting" choice (Ctrl + Shift + V).
2. Use "Match Vacation spot Formatting"
When pasting right into a textual content editor or e mail consumer that helps totally different formatting choices, select the "Match Vacation spot Formatting" choice from the context menu or paste choices. This may alter the formatting to match the vacation spot type.
3. Copy as HTML
Choose the e-mail and use the "Copy as HTML" choice from the context menu. Paste the HTML into the vacation spot and choose "HTML" or "Internet Web page" because the format.
4. Save as PDF
Save the e-mail as a PDF doc. This may protect the unique formatting, together with photographs and attachments.
5. Use Cloud Providers
Sure cloud providers, equivalent to Gmail and Outlook, provide "Copy as Markdown" choices. Markdown is a light-weight markup language that preserves formatting and construction.
6. Use a Browser Extension
Browser extensions like "Copy Paste Formatter" permit customers to repeat and paste textual content from emails whereas preserving formatting.
7. Superior Methods
For extra complicated formatting wants, equivalent to preserving customized fonts or line spacing, think about using these superior methods:
Method
Description
Customized CSS Styling
Add customized CSS types to the vacation spot textual content to match the unique formatting.
HTML Conversion and Enhancing
Copy the e-mail as HTML, edit the HTML code to match the unique formatting, and paste the modified HTML into the vacation spot.
Copy and Paste as Picture
Choose the e-mail and duplicate it as a picture (Ctrl + Shift + Print Display screen), then paste the picture into the vacation spot.
Filtering and Sorting Emails for Copying
To slender down your search and find the particular emails it is advisable to copy, you possibly can make the most of the filtering and sorting capabilities offered by most e mail purchasers.
Sender
Enter the sender's e mail tackle or title within the search bar to filter emails from a selected particular person or group.
Topic
Kind a key phrase or phrase associated to the e-mail's topic line to slender down your search outcomes.
Recipient
Enter the recipient's e mail tackle or title to filter emails that have been despatched to or obtained from a specific particular person.
Date
Specify a date vary or choose predefined choices like "Yesterday," "Final Week," or "Final Month" to filter emails despatched or obtained throughout a selected interval.
Attachment
Test the "Has Attachment" choice to solely show emails that include attachments.
Label
Apply a label or tag to emails that you simply need to group collectively, then filter by that label to shortly find them.
Starred
Filter by starred emails to prioritize and simply copy necessary messages.
Unread
For those who're catching up on emails, filter by unread messages to deal with new or unprocessed correspondence that it is advisable to attend to.
| Sorting Choice | Description |
|---|---|
| Date (Descending) | Latest emails seem first |
| Date (Ascending) | Oldest emails seem first |
| Sender (A-Z) | Emails are sorted alphabetically by sender's e mail tackle or title |
| Sender (Z-A) | Emails are sorted in reverse alphabetical order by sender's e mail tackle or title |
Copying Mail from A number of Accounts
Establishing e mail copying from a number of accounts is usually a helpful approach to preserve monitor of all of your correspondence in a single place. Here is the right way to do it:
1. Select an e mail consumer that helps a number of accounts.
There are a variety of e mail purchasers that assist a number of accounts. A few of the hottest embrace:
Microsoft Outlook
Mozilla Thunderbird
Apple Mail
2. Add your accounts to the e-mail consumer.
After you have chosen an e mail consumer, it is advisable to add your accounts to it. That is often achieved by going to the "Accounts" or "Settings" menu within the e mail consumer and clicking on the "Add Account" button. You'll then must enter your account info, equivalent to your e mail tackle and password.
3. Create a rule to repeat incoming mail.
After you have added your accounts to the e-mail consumer, it is advisable to create a rule to repeat incoming mail. That is often achieved by going to the "Guidelines" or "Filters" menu within the e mail consumer and clicking on the "Create Rule" button. You'll then must specify the circumstances for the rule, equivalent to which accounts the rule ought to apply to and which folders the mail must be copied to.
4. Take a look at the rule.
After you have created the rule, it's best to check it to be sure that it's working correctly. To do that, ship your self an e mail from considered one of your accounts. The e-mail must be copied to the folder that you simply specified within the rule.
5. Repeat steps 2-4 for every account.
If you wish to copy mail from a number of accounts, you have to to repeat steps 2-4 for every account.
6. Different strategies of copying mail.
There are a variety of different strategies that you need to use to repeat mail from a number of accounts. These strategies embrace:
Utilizing a web-based e mail service that helps a number of accounts.
Utilizing a POP3 or IMAP e mail consumer.
Utilizing a mail forwarding service.
7. Which technique is correct for me?
The perfect technique for copying mail from a number of accounts is dependent upon your wants. If it is advisable to copy mail from a lot of accounts, then utilizing a web-based e mail service or a POP3 or IMAP e mail consumer might be the best choice. For those who solely want to repeat mail from just a few accounts, then utilizing a mail forwarding service could also be a greater choice.
8. Safety issues.
When copying mail from a number of accounts, it is very important take safety into consideration. Just be sure you are utilizing a safe e mail consumer and that you're not sharing your account info with anybody else.
9. Troubleshooting.
In case you are having hassle copying mail from a number of accounts, there are some things that you could verify:
Drawback
Answer
The rule shouldn't be working.
Ensure that the rule is enabled and that the circumstances for the rule are appropriate.
The mail shouldn't be being copied to the proper folder.
Ensure that the folder that you simply specified within the rule is appropriate.
I get an error message.
Test the error message for extra details about the issue.
Superior Methods for Environment friendly Mail Copying
1. Use Keyboard Shortcuts
Grasp keyboard shortcuts like "Ctrl+C" for copying and "Ctrl+V" for pasting to streamline your copying course of.
2. Copy Chosen Textual content Solely
Keep away from copying pointless textual content. Use the mouse to pick solely the textual content you want, then use the right-click menu to repeat.
3. Copy Attachments from A number of Emails
In Outlook, use the "Choose All" button to pick a number of emails. Then, go to the "Attachments" group and click on "Save All Attachments."
4. Copy Mail to a Particular Folder
When copying mail, use the right-click menu to pick the vacation spot folder. This ensures that the copied mail is organized.
5. Copy Mail with Formatting
To repeat mail with formatting, use the "Paste Particular" choice and choose "Hold Supply Formatting."
6. Copy Emails for Authorized or Archival Functions
For authorized or archival functions, use third-party software program or browser extensions that permit for safe and tamper-proof e mail copying.
7. Use Automated Guidelines for E-mail Copying
Create automated guidelines to repeat emails primarily based on particular standards, equivalent to sender, topic, or key phrase.
8. Copy Emails to Cloud Storage
Use cloud providers like Dropbox or Google Drive to retailer copied emails for simple entry and sharing.
9. Copy Emails to OneNote
In OneNote, use the "Copy to OneNote" choice within the right-click menu to repeat emails immediately into your notes.
10. Switch Emails between Accounts
To switch emails between totally different e mail accounts, use the "Import/Export" characteristic in your e mail suppliers' settings or third-party switch instruments.
Mail Supplier
Import/Export Function
Gmail
Settings > Accounts and Import > Import mail and contacts
Outlook
File > Open & Export > Import/Export
Yahoo
Settings > Accounts > Import Mail
How To Copy Mail
Copying mail is an easy course of that may be achieved in just a few steps. First, open the e-mail you need to copy. Then, click on on the "Extra" button within the prime proper nook of the e-mail. From the drop-down menu, choose "Copy to." A brand new window will open, the place you possibly can choose the folder or label you need to copy the e-mail to. Lastly, click on on the "Copy" button.
You can too copy a number of emails directly. To do that, choose the emails you need to copy by clicking on the checkboxes subsequent to them. Then, click on on the "Extra" button and choose "Copy to." A brand new window will open, the place you possibly can choose the folder or label you need to copy the emails to.
After you have copied the emails, they'll seem within the folder or label you chose. You'll be able to then entry them identical to every other e mail.
Individuals Additionally Ask
How do I copy an e mail to a special account?
To repeat an e mail to a special account, you need to use the "Ahead" characteristic. Open the e-mail you need to ahead, then click on on the "Extra" button. From the drop-down menu, choose "Ahead." A brand new window will open, the place you possibly can enter the e-mail tackle of the account you need to ahead the e-mail to. You can too add a message to the e-mail if you'd like.
How do I copy an e mail to a folder?
To repeat an e mail to a folder, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Transfer to." A brand new window will open, the place you possibly can choose the folder you need to transfer the e-mail to. You can too create a brand new folder if you'd like.
How do I copy an e mail as an attachment?
To repeat an e mail as an attachment, open the e-mail and click on on the "Extra" button. From the drop-down menu, choose "Print." A brand new window will open, the place you possibly can choose the "Save as PDF" choice. The e-mail can be saved as a PDF file, which you'll be able to then connect to a different e mail.
